How to configure Email Notification for Approved Leave and Holiday in TimeTec Leave

Tuesday, September 25, 2018 TimeTec 0 Comments

Introduction:
Reminder plays an important role in most systems especially for a leave management system such as TimeTec Leave as it helps ensures that companies’ operations are running accordingly. Therefore, we’ve prepared a quick guide on how to send out an email reminder for Holiday and Approved Leave prior to the upcoming dates throughout the entire organization.

Process:
1) Login to TimeTec Leave > go to Reminder.
 

2) There are 2 listed options that you will need to select here in order for the reminder to be sent out via email:

i. Select the Reminder either for Leave or Holiday.
Leave - You may configure a reminder on the Approved Leaves prior to the leave dates.
Holiday – You may configure a reminder for Holiday prior to the holiday dates.
 

ii.  Select the organization or department that you wish to assign for the Leave or Holiday under Organization Structure > click the Drop-down Option > Filter.
 

A) Reminder for Leave
After selecting reminder for leave and the specified department > Click Filter > Click Add, you will then need to configure the 4 listed options as shown below:


i. Leave Type – You need to choose the leave type from the dropdown option.
ii. Recipient – You may select the recipient for the reminder, i.e. system administrator, admin or user. Note that you may also include other recipient emails into this option.
iii. Occurrence – Frequency of the event to be sent out before the upcoming leave.
iv. Enable – Enable this option for the email notification.

Leave Reminder (System Admin or Admin)
 
Leave Reminder (User)


B) Reminder for Holiday
Remark: Please ensure that you have already configured all the holiday setting at the Holiday tab.


After selecting the reminder for holiday and the specified department > Click Filter > Click Add, you will then need to configure the 3 listed options as shown below:


i. Recipient – You may select the recipient for the reminder, i.e. system administrator, admin or user. Note that you may also include other recipient emails into this option.
ii. Occurrence – Frequency of the event to be sent out before the upcoming holiday.
iii. Enable – Enable this option for the email notification.

Holiday Reminder
 

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.