How to remove short hours for half day leave in TimeTec TA

Thursday, September 26, 2019 TimeTec 0 Comments

TimeTec TA is a solution that manages attendance, including leave information. Previously, employees taking half day leave would have short working hours in their attendance, and admin needs to remove the short hour information manually. However, we have made new enhancement in TimeTec TA to rectify this, so employees won’t have short hours recorded when they are on half-day leave. Please refer to the steps below for the configurations.

FOR COMPANY USING TIMETEC TA ONLY
Steps
1. At TimeTec TA, go to Schedule > Clocking schedule
2. Select the existing schedule, click Edit. Go to Leave tab, enable “Manage leave hour automatically” and choose Flexi Leave.
3. Click Submit to save the changes.

Figure 1 - Leave option in Edit schedule mode

The Flexi Leave option deducts the short hour with leave hours. For example, an employee has taken half day leave for 4 hours, so the system checks for his short hours (e.g., 4 hours) and deduct them with his leave hours.

4. The same applies when creating a new schedule. At the Leave section, select Yes for the system to manage leave hour automatically and choose Flexi Leave.

Figure 2 - Leave option in Add Schedule mode

FOR COMPANY USING TIMETEC TA AND TIMETEC LEAVE

Steps
1. At TimeTec Leave, please enable the Preset Half Day Value at Company > System Settings > Leave Management and set the half day time as Figure 3 below.

Figure 3 - Enable Preset Half Day Value in TimeTec Leave

This action is necessary for the system to identify the half-day start time to be used with TimeTec TA schedule later.

In TimeTec TA, you can choose to manage the leave hours by:
A - Flexi Leave - system will deduct the short hours with leave hours automatically.
B - Half Day Leave Schedule - system will switch to the specific half-day schedule when the employee is on half-day leave.

A - FLEXI LEAVE
1. Go to Schedule > Clocking Schedule. Select an existing schedule, click Edit. Go to Leave tab, enable “Manage leave hour automatically” and choose Flexi Leave.
2. Click Submit to save the changes.



The same applies when creating a new schedule. At the Leave section, select Yes for the system to manage leave hour automatically and choose Flexi Leave.



B - HALF DAY LEAVE SCHEDULE  
1. To use the Half Day Leave Schedule option, the Admin will first need to create half-day schedules in TimeTec TA. Go to Schedule > Clocking Schedule and add a new schedule. Create a half-day schedule, for example, AM half-day, as Figure 4 and save.

Figure 4 - Create AM half-day schedule

2. Create another half-day schedule for evening half-day, name PM half-day, refer to step 2 to create.
3. Next, select a full day schedule, e.g: 9 AM - 6 PM and click Edit. Go to Leave tab and enable “Manage leave hour automatically”. Choose Half Day Leave Schedule and select the half-day schedule accordingly. Click Submit to save the changes.

Figure 5 - Set the Leave options in Schedule

The same applies when you are creating a new schedule. At the Leave section, select Yes for the system to manage leave hours automatically and select the half-day schedules accordingly.



With the new settings, the system automatically checks the employee’s leave type and automatically switch the user’s clocking schedule to the half-day schedule if he’s on half-day leave.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we updates it as soon as possible.