IngressVMS Web Application
Registration via web and sample of email notificationsIntroduction
The Ingress Visitor Management System (IngressVMS) is a fully automated web-based solution from FingerTec designed to track and manage visitors to facilities. It works as a plugin to our existing FingerTec’s Ingress access control system and interacts with the same MySQL database that Ingress uses, requiring activation and adjustments of some options and configurations in Ingress software prior to using IngressVMS. IngressVMS is a great addition to Ingress solution because apart from managing visitors, IngressVMS offers benefits beyond security. By using the VMS System, you can maintain a clean visitor list and filter out hostile visitors. IngressVMS can expedite visitor registration process by allowing the registration to be done online.
Benefits
The
online registration of IngressVMS makes things easy for visitors and visitee to
arrange for meetings with both people being informed of the appointments status
beforehand. This will save a lot of time and the company gets complete
information about its visitors in the system.
Process
Step 1: Please make sure that the email settings are set correctly in your Ingress Software.
1. Make
sure the SMTP email configurations are fine.
Go
to System Settings tab > Email > Configure the SMTP Server, SMTP Port,
SMTP Email and SMTP Password.
Step 2:
Before
your visitors can use the IngressVMS Web Application, you need to provide them
with a dedicated URL for them to access the IngressVMS website. You might need
the IT expert to set the fix IP to your network for the Ingress software to
run. The URLs that you need to furnish to your visitors are similar like the
addresses below.
Sample
URL:-
Public
IP address: http://171.121.211.131/vms/registration.aspxLocal Area Network: http://192.168.1.100/vms/registration.aspx
Step 3:
Once this URL is accessible, visitors can visit the URL from any web browser to fill up the registration form.
When
an application from a visitor is submitted, the application will be forwarded
to IngressVMS and email notifications will be sent out to both the visitor and visitee.
Visitor’s notification:
Your visitee will receive
a notification as per the below sample:
The
visitee must notify the system administrator or the front desk personnel
whether to approve or deny the visitor’s application under the Web Application
Status tab.
At
the tab, there will be a number on the right hand corner. This indicates the
number of online registration pending for approval.
Click
into the Web Applicants Status Tab:
To approve an
application:
Click
Approve > Insert text to notify the visitor > Approve > The system will
send an email to notify the visitor accordingly.
Notification:
To deny an application:
Click
Deny > Insert reason of rejection > Deny > The system will send an
email to notify the visitor.
Notification:
When
the visitor arrives at the front desk, the system administrator needs to login
to the system and search for the visitor’s information, and then fill up the
remaining details of the visitor and his visit before he can be checked-in.
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