How to Register Walk-In Visitor from the Web and I-Vizit Tablet
Introduction
There are various methods of registering visitors in TimeTec VMS, either for walk-in visitors or pre-registered visitors. For walk-in visitors who do not have a visitation ticket during the pre-registration process, a front desk officer or security personnel can register them using the Walk-In Registration method. This article explains the steps.
There are various methods of registering visitors in TimeTec VMS, either for walk-in visitors or pre-registered visitors. For walk-in visitors who do not have a visitation ticket during the pre-registration process, a front desk officer or security personnel can register them using the Walk-In Registration method. This article explains the steps.
Process
A. Walk-In Registration from TimeTec VMS Web
1. From the Dashboard in TimeTec VMS, click on the New Visit button.
2. Select purpose of visit, employee to meet and visitor count, then click Next to proceed.
3. For MyKad users, insert visitor’s MyKad into the smart card reader slot. Wait a while until the flashing white LED stops blinking and becomes static. Then, click on the Read Smart Card. Once successful, the profile photo, which is the photo in MyKad, will appear with the Name and ID number on each field accordingly.
4. For visitors without MyKad or unreadable MyKad, click on the Profile Photo to open a webcam mode to capture their profile photo. Then, instruct visitors to stand in front of the webcam properly.
5. Fill up the visitor's details accordingly. For visitors with scanned MyKad, their ID no. and Name will be automatically filled in after a successful scan. Continue to fill up any necessary fields. Then Submit to proceed.
6. Visitation Details consisting of the QR Code will appear. If the QR code is required for door access, click on Download Ticket and select Save and Open. Once downloaded, the PDF ticket will open. Print the ticket or instruct the visitor to snap a photo of the QR code using their mobile device to unlock the access door.
B. Walk-In Registration from I-Vizit Tablet
1. From I-Vizit app homepage, tap on Walk In
2. Select Purpose of Visit, Employee name and No. of Visitor. Then click Next to proceed.
3. Insert Body Temperature and choose a relevant answer to the Health Screening form questionnaire.
4. Tap the call button if required to call the host, inform about visitors for approval, or tap the Proceed to Check-In button to proceed with registration.
5. To scan MyKad or Driving Licence using the OCR feature, tap on the ID/Driving License Photo box, the camera mode will appear to capture the photo of the ID or license card. Otherwise, insert visitor’s details accordingly into each required field. Once completed, click on the Check-In button.
6. A success message will appear indicating a successful visitor registration. Click OK to proceed.
7. Visitation tickets will appear. If the QR code is required for door access, ask the visitor to capture the image of the QR code using their mobile device or click Print if the tablet is linked to a thermal printer.
Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.
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